Upload Delimited Files - Wisconsin New Hire Reporting Center
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Delimited File Format Instructions

Files can be submitted in either Tab or Comma Delimited format. Tab or Comma Delimited files must include all of the following fields, in the order listed.

Each field may be enclosed by double-quotes. Each record line of the file should represent one record.

You can download our CSV Template or Tab-Delimited Template to assist you in creating your files.

Field Type Status Comments
Employer FEIN Numeric Required Federal Employer Identification Number. Must be 9 digits; include leading zeroes.
Employer Name Char Required Left Justify
Employer Address Line 1 Char Required Employer payroll processing address. Left justify
Employer Address Line 2 Char Optional Left justify if present. Spaces if unused
Employer City Char Required Left justify
Employer State Char Required Required if domestic address. Spaces if international address
Employer Zip Code Numeric Required Required if domestic address. Spaces if international address
Employer Zip+4 Numeric Optional If present, must be 4-digits. Spaces if unknown or international address
Employer Country Char Required Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employer International Postal Code Char Optional Spaces if domestic address or unknown
Employee SSN# Numeric Required Must be 9 digits
Employee Last Name Char Required Left justify
Employee First Name Char Required Left justify
Employee Middle Name Char Optional Left justify. Space if unknown
Employee Address Line 1 Char Required Left justify
Employee Address Line 2 Char Optional Left justify. Spaces if unused
Employee City Char Required Left justify
Employee State Char Required Required if domestic address. Spaces if international address
Employee Zip Code Numeric Required Required if domestic address. Spaces if international address
Employee Zip+4 Numeric Optional If present, must be 4-digits. Spaces if unknown or international address
Employee Country Char Required Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employee International Postal Code Numeric Optional Spaces if domestic address or unknown
Employee Date of Birth Numeric Required CCYYMMDD. Must be a valid date
Employee Date of Hire Numeric Required CCYYMMDD. Must be a valid date. Emloyee's first day of work
Employee State of Hire Char Required Standard postal abbreviation. Only required if other than "WI"
Filler Char Optional Spaces
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