Delimited File Format Instructions

Files can be submitted in either Tab or Comma Delimited format. Tab or Comma Delimited files must include all of the following fields, in the order listed.

Each field may be enclosed by double-quotes. Each record line of the file should represent one record.

You can download our CSV Template or Tab-Delimited Template to assist you in creating your files.

Field	Type	Status	Comments
Employer FEIN	Numeric	Required	Federal Employer Identification Number. Must be 9 digits; include leading zeroes.
Employer Name	Char	Required	Left Justify
Employer Address Line 1	Char	Required	Employer payroll processing address. Left justify
Employer Address Line 2	Char	Optional	Left justify if present. Spaces if unused
Employer City	Char	Required	Left justify
Employer State	Char	Required	Required if domestic address. Spaces if international address
Employer Zip Code	Numeric	Required	Required if domestic address. Spaces if international address
Employer Zip+4	Numeric	Optional	If present, must be 4-digits. Spaces if unknown or international address
Employer Country	Char	Required	Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employer International Postal Code	Char	Optional	Spaces if domestic address or unknown
Employee SSN#	Numeric	Required	Must be 9 digits
Employee Last Name	Char	Required	Left justify
Employee First Name	Char	Required	Left justify
Employee Middle Name	Char	Optional	Left justify. Space if unknown
Employee Address Line 1	Char	Required	Left justify
Employee Address Line 2	Char	Optional	Left justify. Spaces if unused
Employee City	Char	Required	Left justify
Employee State	Char	Required	Required if domestic address. Spaces if international address
Employee Zip Code	Numeric	Required	Required if domestic address. Spaces if international address
Employee Zip+4	Numeric	Optional	If present, must be 4-digits. Spaces if unknown or international address
Employee Country	Char	Required	Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employee International Postal Code	Numeric	Optional	Spaces if domestic address or unknown
Employee Date of Birth	Numeric	Required	CCYYMMDD. Must be a valid date
Employee Date of Hire	Numeric	Required	CCYYMMDD. Must be a valid date. Emloyee's first day of work
Employee State of Hire	Char	Required	Standard postal abbreviation. Only required if other than "WI"
Filler	Char	Optional	Spaces

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