Reporting Fundamentals - Wisconsin New Hire Reporting Center
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Reporting Fundamentals

Electronic Reporting: The fastest, easiest way to report, save time, save money...report electronically! We can help you.

Multistate Reporting: Doing business with employees in more than one state? Learn about important options and how to meet your reporting requirements.

Why is new hire reporting required?

In 1996, Congress enacted a law called the "Personal Responsibility and Work Opportunity Reconciliation Act," or PRWORA, as part of Welfare Reform. This new legislation required that employers in all 50 states directly report their new hires and re-hires to a state directory.

New hire reporting accelerates the child support income withholding order process, expedites collection of child support from parents who frequently change jobs, and promptly locates non-custodial parents to help establish paternity and child support orders. Because of this, new hire reporting is essential to helping children receive the support they deserve. Employers serve as key partners in ensuring the financial stability of many children and families and should take pride in their integral role.

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Who is required to report?

Employers and/or labor organizations doing business in the State of Wisconsin must report the following employees and contractors:

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What do I have to report?

Required Employer Information:

Required Employee Information:

Optional Employer Information:

Optional Employee Information:

View questions about Multistate employers.

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When do I have to report?

The Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, 42 U.S.C. 653A requires all employers to submit their new hire reports within 20 days after the employee is hired or re-hired or returns to work. Employers who submit reports magnetically or electronically shall submit the reports in two monthly transmissions not more than sixteen days apart.

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How do I report new hires?

The Wisconsin New Hire Reporting Center offers many options that make it easy for employers to report new hires. The options available are listed below.

Electronic Reporting

Non-Electronic Reporting

Other Reporting Methods

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Where do I report new hires?

Electronic Reports - Utilizing our Web site's online reporting feature is a very popular option for employers. This feature provides printable confirmation of reports received, and is conveniently available 24 hours a day, 7 days a week.

Employers can send new hire data files in a variety of ways, including transferring files through the Web site or through internet connection using File Transfer Protocol (FTP). Employers can also mail reports directly to us on diskette. Learn more about electronic reporting.

Non-Electronic Reports - Paper new hire reports may either be faxed or mailed to our New Hire Reporting Center.

Please call the Wisconsin New Hire Reporting Center toll-free at (888) 300-4473 for any questions regarding the new hire reporting process. Our help desk staff are available to answer your questions Monday through Friday from 8:00 AM to 4:00 PM CT.

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P.O. Box 14431 Madison, WI 53708 | Phone (888) 300-4473 | Fax (800) 277-8075
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