File Submission Layout - Wisconsin New Hire Reporting Center
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Fixed-Width File Layout - Version 1

Please note that every record must be on its own line.

Field Type Length Start Position End Position Status Comments
Employer FEIN Numeric 9 1 9 Required Federal Employer Identification Number. Must be 9 digits; include leading zeroes.
Employer Name Char 35 10 44 Required Left Justify
Employer Address Line 1 Char 35 45 79 Required Employer payroll processing address. Left justify
Employer Address Line 2 Char 35 80 114 Optional Left justify if present. Spaces if unused
Employer City Char 22 115 136 Required Left justify
Employer State Char 2 137 138 Required Required if domestic address. Spaces if international address
Employer Zip Code Numeric 5 139 143 Required Required if domestic address. Spaces if international address
Employer Zip+4 Numeric 4 144 147 Optional If present, must be 4-digits. Spaces if unknown or international address
Employer Country Char 25 148 172 Required Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employer International Postal Code Char 15 173 187 Optional Spaces if domestic address or unknown
Employee SSN# Numeric 9 188 196 Required Must be 9 digits
Employee Last Name Char 20 197 216 Required Left justify
Employee First Name Char 15 217 231 Required Left justify
Employee Middle Name Char 15 232 246 Optional Left justify. Space if unknown
Employee Address Line 1 Char 35 247 281 Required Left justify
Employee Address Line 2 Char 35 282 316 Optional Left justify. Spaces if unused
Employee City Char 22 317 338 Required Left justify
Employee State Char 2 339 340 Required Required if domestic address. Spaces if international address
Employee Zip Code Numeric 5 341 345 Required Required if domestic address. Spaces if international address
Employee Zip+4 Numeric 4 346 349 Optional If present, must be 4-digits. Spaces if unknown or international address
Employee Country Char 25 350 374 Required Required if international address. Left justify. Spaces if domestic address. Do not report "USA" or "US"
Employee International Postal Code Numeric 15 375 389 Optional Spaces if domestic address or unknown
Employee Date of Birth Numeric 8 390 397 Required CCYYMMDD. Must be a valid date
Employee Date of Hire Numeric 8 398 405 Required CCYYMMDD. Must be a valid date. Emloyee's first day of work
Employee State of Hire Char 2 406 407 Required Standard postal abbreviation. Only required if other than "WI"
Filler Char 43 408 450 Optional Spaces
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